During a press conference organized on 27 October 2022, VAC (Véhicule Autonome de Cantonnement) Location, the telematic Geotab and the law firm K&L Gates have returned to the processing of vehicle data from a regulatory and practical point of view. The opportunity for VAC Location to take stock of the implementation of a telematics solution.
This SME with less than 100 employees offers the rental of mobile and autonomous housing bases for construction companies. The VAC Location fleet is now equipped with 70 diesel vehicles. “Among our utilitarian pickup models we have in particular Land Rover Defender e Ford Tidy up. Our 70 technicians come to our sites with their own vehicles. Then, they use service vehicles to transport our mobile bases. They drive a total of over 3 million kilometers per year, which is a cost to the company, ”introduced Bertrand Mathieu, Vac Location’s Director of Operations.
A saving of 100,000 euros of fuel in one year
In 2021, VAC Location first installed a telematics box in the vehicles of two technicians to upload their data. “We found that employees regularly left their engines running. “, Introduced Bertrand Mathieu.
This director then explained to the CSE the need to implement the Geotab solution on the entire fleet. Something recorded in 2021. «It was not difficult since the other technicians who were not equipped also wanted the garage. We have estimated around € 50,000 in fuel losses related to running engines alone in 2021. A year later, we see that the implementation of telematics has canceled our additional fuel costs. And in 2022 we even saved about 100,000 euros in fuel ”, greeted the Director of Operations.
Note that VAC Location pays a bonus to these technicians every year. “30% of our driver bonus is now based on two scores: safety and eco-driving. Depending on their grades, we adapt this bonus, which represents almost 10% of their salary. This has a real impact because the employees get involved in the game, “said this manager.
A contribution from driving and consumption data
“Fleet managers need to know the state of obsolescence, use and maintenance of their vehicles to act accordingly. Geotab’s solution allows you to optimize the use of your fleet by being aware of downtime with the engine running, energy-intensive speeds and the use of real-time gearboxes to compare actual consumption with invoices “, he said. listed Pascal Six, Development Manager’s Business Geotab.
VAC Location was already monitoring their vehicles prior to the implementation of the Geotab solution. “Geolocation allows us to be more responsive in case of problems with employees. The novelty was the contribution of the data to driving style and fuel consumption. We have therefore identified that the engines of some vehicles consume more than others and we have trained our employees to adapt their driving behavior, “said Bertrand Mathieu.
Make sure your employees are well informed …
But do drivers really know how this data is used? “The company mentions the geolocation solution in the employee employment contract. They are therefore informed as soon as they are hired. However, we received a letter from the National Commission for Informatics and Freedoms (CNIL). An employee who left the company informed the organization that they were unaware of the use of this data. Hence the importance of properly informing our employees who have different languages and origins “, revealed Bertrand Mathieu.
… Of the collection and processing of data
“According to the European Data Protection Regulation (GDPR), companies must collect only the necessary data,” emphasized Claude Étienne-Armingaud. Referring to the regulations in forceK&L Associate Advocate Gates then presented several possible data collection scenarios.
“The information collected in the car may remain under the sole control of the user and is not transmitted outside the vehicle: it is the” in-in “. Or be transmitted to the service provider, such as Geotab (in-out). Finally, they can be transmitted to the service provider to remotely trigger an automatic action in the vehicle (in-out-in). The data controller must be transparent and document the purpose of recording this data, ”said Claude Étienne-Armingaud.
The telematics specialist Geotab must therefore show his exemplarity on the issue. “The data arrives encrypted in the box. Then step inside a Geotab gateway that contextualizes this information. Only authorized data passes into the database. The purpose of processing this data is: productivity, fleet optimization, cost containment, safety, durability, compliance and scalability “, assured Pascal Six.
Another important point recalled by Claude Étienne-Armingaud, associate lawyer of K&L Gates: “it is essential to set data retention periods and to protect them. “
“Fleets can set the data retention period with automatic or manual deletion systems. However, the data retention period must be logical with the productivity of the company, for example for parcel tracking. In terms of duration, it must be taken into account that a major disaster generally occurs every seven years. Therefore, observing the behavior for thirty days remains illusory. You have to give yourself enough time to reconcile risky behaviors, “Geotab’s Pascal Six replied.
“We have launched a restricted mode that allows companies to block geolocation remotely, for example in seaside areas during an employee’s vacation. Sales reps and technicians can also activate this limited mode via a control button from their vehicle, “he continued.
“We find that many companies are still concerned about the switch to telematics for fear of not knowing what is allowed or not. We show that it is possible to respect employee privacy by integrating telematics solutions ”, summed up François Denis, Geotab CEO France.
Telematics to electrify
If VAC Location has reduced its fuel consumption despite an environment of rising prices, it will still need to do more to reduce its emissions. “Even if telematics is a success, we still need to improve. Our fleet is still 100% diesel and we are considering making our fleet greener. For the moment, we haven’t really identified the potential vehicles to be electrified. However, we have initiated discussions with the manufacturer Iveco for possible gas or electric vehicles to be integrated by 2023 and 2024, ”announced Bertrand Mathieu.
And we can assume that telematics will surely have its place for this next fleet greening. ” We offer an electrification audit. It takes into account all employee travel over a twelve-month period so that the summer (active use of air conditioning) and winter (vehicle heating) periods to determine if the electric vehicle is suitable for use. Based on a slider, we identify the percentage of electrifiable stock, “explained Pascal Six.